- 06-Jan-2021 to 20-Jan-2021 (EST)
- Troy, MI, USA
- Part Time
Administrative Aide (Part-time)
Starting at $17.00/hr.
The mission of the Troy Fire Department is to provide the highest possible level of fire protection, rescue, and hazard mitigation services to the community. This is accomplished with a team of professionals, both volunteer and career, by providing community risk reduction services; firefighter training; emergency operations; and planning.
Under the supervision of the Administrative Assistant, the Administrative Aide performs a variety of clerical work including but not limited to providing administrative support, record keeping, and data processing.
DUTIES
Note: The duties performed are not those of a volunteer firefighter.
- Maintain Knox Box key inventory management, which includes processing inspection and inventory forms, prioritizing locations, assigning/scheduling inspections, and updating data.
- Manage fire alarm registration program including invoicing and crediting users as required.
- Maintain false fire alarm tracking and database management.
- Retrieve necessary reports from internal software applications as requested.
- Record and process FOIA requests.
- Greet visitors to the department and refer them to other departments or staff as appropriate.
- Answer the telephone; determine nature of call; route to appropriate person or department.
- Assist in procurement of department materials and supplies as necessary.
- Receive and distribute incoming mail and process outgoing mail.
- Perform related work as required.
REQUIREMENTS
- Two (2) years of college coursework in Business, Business Administration, Public Administration, or a related field from an accredited college or university.
- Two (2) years of recent work experience coordinating and performing related administrative tasks.
- Will consider applicants with an equivalent combination of education and experience (additional work experience may replace education requirement).
- Requires proficiency with Microsoft Word, Excel, and Outlook.
- Requires excellent organization and communication skills.
- As a condition of employment, the successful candidate must pass a pre-employment physical and background check.
PREFERRED
Experience in:
- New World Systems Logos.net, BS&A local government software, and/or OnBase content management software.
- Project management.
HOURS
Part-time, year-round.
Average of 20 hours per week; Monday Friday; Work hours may be adjusted as necessary.
APPLY
Applications are available online at www.troymi.gov/jobopenings.
