City of Troy Michigan
  • 06-Jan-2021 to 20-Jan-2021 (EST)
  • Troy, MI, USA
  • Part Time

Administrative Aide (Part-time)

Fire Department


Starting at $17.00/hr.


The mission of the Troy Fire Department is to provide the highest possible level of fire protection, rescue, and hazard mitigation services to the community. This is accomplished with a team of professionals, both volunteer and career, by providing community risk reduction services; firefighter training; emergency operations; and planning.

Under the supervision of the Administrative Assistant, the Administrative Aide performs a variety of clerical work including but not limited to providing administrative support, record keeping, and data processing.



Note: The duties performed are not those of a volunteer firefighter.

  • Maintain Knox Box key inventory management, which includes processing inspection and inventory forms, prioritizing locations, assigning/scheduling inspections, and updating data.
  • Manage fire alarm registration program including invoicing and crediting users as required.
  • Maintain false fire alarm tracking and database management.
  • Retrieve necessary reports from internal software applications as requested.
  • Record and process FOIA requests.
  • Greet visitors to the department and refer them to other departments or staff as appropriate.
  • Answer the telephone; determine nature of call; route to appropriate person or department.
  • Assist in procurement of department materials and supplies as necessary.
  • Receive and distribute incoming mail and process outgoing mail.
  • Perform related work as required.



  • Two (2) years of college coursework in Business, Business Administration, Public Administration, or a related field from an accredited college or university.
  • Two (2) years of recent work experience coordinating and performing related administrative tasks.
  • Will consider applicants with an equivalent combination of education and experience (additional work experience may replace education requirement).
  • Requires proficiency with Microsoft Word, Excel, and Outlook.
  • Requires excellent organization and communication skills.
  • As a condition of employment, the successful candidate must pass a pre-employment physical and background check.



Experience in:

  • New World Systems, BS&A local government software, and/or OnBase content management software.
  • Project management.



Part-time, year-round.

Average of 20 hours per week; Monday Friday; Work hours may be adjusted as necessary.



Applications are available online at

City of Troy Michigan
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