Administrative Aide (Part-time)

Fire Department

Starting at $17.00/hr.

The mission of the Troy Fire Department is to provide the highest possible level of fire protection, rescue, and hazard mitigation services to the community. This is accomplished with a team of professionals, both volunteer and career, by providing community risk reduction services; firefighter training; emergency operations; and planning.

Under the supervision of the Administrative Assistant, the Administrative Aide performs a variety of clerical work including but not limited to providing administrative support, record keeping, and data processing.

DUTIES

Note: The duties performed are not those of a volunteer firefighter.

• Maintain Knox Box key inventory management, which includes processing inspection and inventory forms, prioritizing locations, assigning/scheduling inspections, and updating data.
• Manage fire alarm registration program including invoicing and crediting users as required.
• Maintain false fire alarm tracking and database management.
• Retrieve necessary reports from internal software applications as requested.
• Record and process FOIA requests.
• Greet visitors to the department and refer them to other departments or staff as appropriate.
• Answer the telephone; determine nature of call; route to appropriate person or department.
• Assist in procurement of department materials and supplies as necessary.
• Receive and distribute incoming mail and process outgoing mail.
• Perform related work as required.

REQUIREMENTS

• Two (2) years of college coursework in Business, Business Administration, Public Administration, or a related field from an accredited college or university.
• Two (2) years of recent work experience coordinating and performing related administrative tasks.
• Will consider applicants with an equivalent combination of education and experience (additional work experience may replace education requirement).
• Requires proficiency with Microsoft Word, Excel, and Outlook.
• Requires excellent organization and communication skills.
• As a condition of employment, the successful candidate must pass a pre-employment physical and background check.

PREFERRED

Experience in:

• New World Systems Logos.net, BS&A local government software, and/or OnBase content management software.
• Project management.

HOURS

Part-time, year-round.

Average of 20 hours per week; Monday Friday; Work hours may be adjusted as necessary.

APPLY

Applications are available online at www.troymi.gov/jobopenings.